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What documents are required for exporting?

Any commercial cargo, whether it's for import or export, requires customer clearance. Simply put, this suggests that companies engaged in exporting and importing goods to and from the country got to clear specific customs barriers as outlined by the govt.

The customs clearance process typically involves preparing documents which will be submitted electronically or physically with the consignment. This helps concerned authorities to calculate taxes and duties which will be levied on the cargo.

The type of documents required for customs clearance usually depends on the sort of products being shipped. it's going to also vary counting on the country of origin and therefore the destination of the cargo. However, as a thumb rule, there are a group of general documents that the majority businesses got to suits when importing or exporting goods.

Here is the list of Documents required for Exports Customs Clearance

  • Bill of Lading or Airway Bill
  • Bill of Sight
  • Bill of Exchange
  • Customs Packing List
  • Country of Origin or COO Certificate
  • Commercial Invoice
  • Export License
  • Health Certificates
  • Letter of Credit
  • ProForma Invoice
  • Shipping Bill
  • Warehouse Receipt

And on the other hand, here is the list of documents required for Imports Customs Clearance

  • Bill of Entry
  • Bill of Lading or Airway Bill
  • Certificate of Insurance
  • Commercial Invoice
  • DEEC/DEPB/ECGC License for duty benefits
  • GATT/DGFT declaration
  • Import License
  • Industrial License (for specific goods)
  • Letter of Credit or LC
  • RCMC Registration cum Membership Certificate
  • Technical Write-up or Literature (Only required for specific goods)
  • Test Report (If any)

Here are some of the explanations of some of the documents below:

Pro Forma Invoice

The Pro Forma Invoice documents the intention of the exporter to sell a predetermined quantity of products or products. This invoice is generated as per the outlined terms and conditions prescribed between the exporter and therefore the importer, through a recognized medium of communication like email, fax, telephone or face to face. it's almost like a ‘Purchase Order’, which is issued before completing the sales transaction.

Country of Origin or COO Certificate

The Country of Origin Certificate may be a declaration issued by the exporter that certifies that the products being shipped are completely acquired, produced, manufactured or processed during a particular country.

Commercial Invoice

A commercial invoice may be a mandatory document for any export trade. The customs clearance department will invite this document first because it contains information about the order, including details like description, asking price, quantity, packaging costs, weight or volume of the products to work out customs import value at the destination port, freight insurance, terms of delivery and payment, etc. A customs representative will match this information with the order and choose whether to clear this for forwarding or not.

Customs Packing List

The customs packing list states the list of things included within the shipment which will be matched against the professional forma invoice by any concerned party involved within the transaction. This list is shipped alongside the international shipment and is particularly convenient for transportation companies as they know exactly what's being shipped. Individual customs packing lists are secured outside each individual container to minimize the danger of exporting incorrect cargo internationally.

Bill of Lading

Bill of Lading may be a legal instrument issued by the carrier to the shipper. It acts as evidence of the contract for transport for goods and products, mentioned within the bill provided by the carrier. It also includes product information like type, quantity, and destination that the products are being carried to. This bill also can be treated as a shipment receipt at the port of destination where it must be produced to the customs official for clearance by the exporter. no matter the shape of transportation, this is often a must have document that ought to accompany the products and must be duly signed by the authorized representative from the carrier, shipper, and receiver. The Bill of Lading comes in handy if there's any asset theft.

If you are looking for an export consultant, you can check out FD Associates as they have a great experience in this field for many years. They can also make your export business an ITAR compliant.